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How to Use Google Docs?

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Google Docs are becoming more and more popular these days, but many peoples don’t know “what is Google Docs”? Google Docs is Web-Based document organization application that allows individuals to create and edit public and private work processing and spreadsheet documents.

You can use Google Docs only if you have an internet connection and a Gmail account. Through your Gmail account, the Google docs are found in Google Drive. These Documents can be stored both online on the Google cloud or the user’s computer. 

If stored in the Google cloud, the document saved will be accessible from any computer with an internet connection and web browser.

Google Docs allows you to collaborate on your documents with other individuals that have a Gmail account. It even has it’s own customized google docs templates. Some people don’t know how to use Google docs, for them it is the best place to learn how to create Google Docs and why you need to use Google docs.

Google Docs can be used for multiple reasons as it can create a spreadsheet with coworkers, helps you to work on a group assignment, it helps you to create a review sheet and if users don’t have word processing application on their computer they can use Google Docs powerpoint too.

How to Use Google Docs Full Guide

Google Doc Login & Create Document

Step #1: Firstly, Open Google Docs official website then enter your Email and password. If you don’t have an email, then you need to create an email first to continue.

Step #2: Now click on the Menu button on the top corner, next click on Docs.

Step #3: Go ahead and click on the + button to add a new document as shown in the image below.

Step #4:  If you want to create a resume or any type of project then you need to click on More button. After clicking on More button you will get many options like Resume Seriff, Resume Coral, Letter Spearmint, Report Luxe, Project Proposal Tropic and many other. You can select an option to create document as per your need.

Step #5: You can also create a document by using Google Drive, to do that you need to choose Google Drive instead of Docs.

Step #6: Go ahead and click on New then select Google Docs from the drop-down list. That’s it now your Document is created.

How to Convert Old Documents To Docs

Step #1: Again go to Google Drive next click on New and then choose File Upload from the drop-down list.

Step #2: After uploading the file, right-click on the file and choose Open With>>>Google Docs as shown in the image below.

Step #3: This will create a copy of your original file in Docs format and after that, you can edit the file in your browser.

How to Use Google Docs to Edit and Format File

Step #1: When you click on the + button to create a document, a new document will open in a new page. On that page, a new pop-up will open “use your voice to type, navigate or format“, if you want to use your voice click on try it.

Step #2: To rename your document, go to the top of the screen and click on Untitled then write your document name.

Step #3: To edit the text in your document, just click on the page and start adding and editing the text in your document.

Step #4: If you want to edit orientation and change margin, simply click on the file and choose the page setup option.

Step #5: Now you can use the Page set up to change the top, button, left and right margin and change the colour or style of your document.

Step #6: To add images, tables, links, drawing, the equation just go to Insert button at the top of the menu bar and choose the option you want.

How to Use Google Docs to Share Document

Step #1: Sometimes after editing the document you need to share the file with your friend or any other. To share the document, you need to click on the share button (locate at the top corner) then a new popup will open, next enter the email, whom you want to send the document to. 

Step #2: Next to the Email option you have another option of Can edit, Can comment and Can view. If you use the Can edit option collaborators can edit the document, if you choose Can Comment option collaborators can able to write comments and if you choose Can view collaborators can only view the document. After choosing the options click on the send button. 

Step #3: By suggesting an edit in the document, you can purpose changes in the document without editing.

Just click on the suggesting button (located on the right corner) and simply type where you think the edit should be made in the document, the text you mark to delete will appear in a new color. Your Suggestion will not change until you don’t approve of the changes.

How to Use Google Docs to Download and Print Document

Step #1: If you want to get the print of your document, simply click on the file button on the Tool Bar and select the last option Print from the drop-down list.

Step #2: To download your document just click on File>>>Download As. Now you will get these Microsoft Word (.docx), OpenDocument Format (.odt), Rich Text Format (.rtf), PDF Document (.pdf), Plain text (.txt), Web page (.html, zipped) and EPUB publication (.epub) you can choose any option from them.

Step #3: If you want to create templates then Copying a document is very useful. So, to make a document copy click on the File button and then choose to Make a Copy. Then a new pop-up will open, there you need to click Ok.

Step #4: If you want to collaborate with someone on your document then you can email it as an attachment. To do that, click on the File button then select Email as an attachment. There you need to enter email, whom you want to send copies to and then enter the message and click on the Send button.

Final Words

Today Google Docs is becoming more popular and all of you guys must know what Google Docs is and how to use Google docs. This is the straight and easiest tutorial to know everything about Google docs. If you like, this article shows your love by sharing this on social media.


Aishwar Babber is a passionate blogger and a digital marketer. He loves to talk and blog about the latest tech and gadgets, which motivates him to run GizmoBase. He is currently practicing his digital marketing, SEO, and SMO expertise as a full-time marketer on various projects. He is an active investor in MegaBlogging and ImageStation. You can connect with Aishwar on LinkedIn, FaceBook and Instagram.

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